Inventory Management Software Pricing Guide
Ivan de Ramon · NOV 7, 2026
Inventory management software pricing runs from free plans to several thousand dollars a month. The three vendors below publish plans from $229 to $2,490 a month, and a distributor with 10 to 200 people should also plan for a one-time setup cost. The sticker price of the entry plan is rarely what you pay, because users, order volume, sales channels and add-ons move the price.
This guide shows what drives the price, what three vendors publish on their pricing pages, a worked cost example, and questions to ask before you sign.
How is inventory software priced?
Most vendors use one or more of these price levers:
| Lever | What it means | Why it matters |
|---|---|---|
| Per user | You pay for each person with a login | Costs grow as sales, purchasing and warehouse all need access |
| Order volume | Plans cap sales orders per month or year | A busy season can push you to a higher plan |
| Sales channels | Shopify, Amazon, EDI and others cost extra or are capped | Multichannel distributors hit this first |
| Modules | Forecasting, warehouse app, manufacturing, B2B portal | The feature you need is often an add-on |
| Locations | Extra warehouses | Another multiplier |
| Support and training | Basic support included, more costs more | Matters in the first 3 months |
| Implementation | One-time fee for data migration and setup | Can equal several months of subscription |
Annual billing is often cheaper than monthly billing. Always ask which one a published price assumes.
What do three vendors publish?
Prices below come from each vendor's public pricing page, checked on 2026-11-05. They change often. Check the page before you decide.
Cin7 Core
Cin7 Core pricing lists three plans, shown billed monthly in USD:
| Plan | Per month | Users | Sale orders per year | Integrations |
|---|---|---|---|---|
| Standard | $349 | 5 | 6,000 | 2 |
| Pro | $599 | 10 | 24,000 | 4 |
| Advanced | $1,199 | 15 | 120,000 | 6 |
More users, order volume and integrations can be bought separately. Cin7 Omni has no published price and is quoted on request.
Fishbowl
Fishbowl pricing lists these plans, billed annually:
| Plan | Per month | Users included |
|---|---|---|
| Essentials | $229 | 2 |
| Growth | $429 | 5 |
| Scale | $729 | 10 |
Fishbowl Advanced Warehouse starts at $595 a month and Advanced Manufacturing at $675, priced by users and deployment. Demand forecasting is an add-on for Essentials and Growth and is included in Scale. Several other items, such as a B2B portal and custom reports, are listed as add-ons without a price on the page.
Convexity
Convexity pricing is public too: Connect is $690, Plan is $990 and Optimize is $1,400 a month, billed annually. Month-to-month costs 25% more. A flat integrations package (all sales channels, plus EDI with up to three trading partners) is $610 a month on any plan. Custom modules add $480 a month on Optimize. Implementation is a one-time fee quoted after scoping, and most go-lives take one to two months.
These three lists use different rules for billing, users and what is included, so compare them with care. A low entry price with a cap on users or channels may cost more than a higher price that includes them.
What the price page does not show
Look for these costs. They are real, and many pricing pages do not list them.
- Implementation. Moving your items, customers, suppliers and open orders takes work. Someone does it: the vendor, a partner, or you.
- Extra users. The plan covers 5 users. You have 8.
- Extra channels or EDI partners. Each can carry a monthly fee.
- Add-on modules. Forecasting, a warehouse app, a B2B portal.
- Hardware. Barcode scanners, label printers, tablets.
- Training. Your team's hours count, even if the vendor does not charge.
- Overage fees. What happens in your busiest month?
- Contract terms. Auto-renewal, notice periods, price increases at renewal.
- Data export. Can you take your data with you when you leave?
A worked cost example
Take a distributor with 20 employees. 8 people need logins: 3 in sales, 2 in purchasing, 3 in the warehouse. It sells on Shopify, Amazon and wholesale, and does about 1,500 orders a month. It wants forecasting.
The table shows a template, not a quote. The numbers in the right column are assumptions to show how to calculate.
| Line | How to find it | Example |
|---|---|---|
| Plan that fits users, orders and channels | Vendor page or quote | $1,200 a month |
| Extra users beyond the plan | Users needed minus included, times price | $0 to $200 |
| Extra channels or EDI | Channels needed minus included | $0 to $300 |
| Forecasting module | Add-on price, if not included | $0 to $300 |
| One-time implementation | Quote from vendor | Example assumption: $8,000 |
| Scanners and printers | Quote | Example assumption: $1,500 |
With the middle of those ranges, the monthly cost is about $1,200 + $100 + $150 + $150 = $1,600. Over 3 years that is $57,600. Add $9,500 of one-time costs and the 3-year total is $67,100, or about $1,864 a month. The real number is 16% above the monthly figure alone.
Do this math for each vendor on your list, with the same assumptions. Then the comparison is fair.
What does the status quo cost?
Software looks expensive until you price the spreadsheet. Here is an example with assumed numbers:
- A buyer spends 6 hours a week building purchase orders from reports.
- The buyer costs $35 an hour with taxes and benefits.
- 6 hours x $35 x 52 weeks = $10,920 a year.
Add the cost of errors: oversold orders, rush freight, stock that sat for a year. Those are harder to count, but you can estimate them. Look at the last three stockouts that lost a sale and the three biggest pieces of dead stock. Add their cost. Be honest about it, and do not count a result a tool "might" give you.
Software does not always win this math. If you have 100 SKUs and one channel, a spreadsheet may be fine. Our guide to Excel inventory management shows when.
Free and cheap plans
Free plans exist. They suit a business that has one location, few orders and one or two users. Check what the limits are: orders per month, users, channels, and whether the data can be exported. Some free plans are a trial in disguise. Others are real but too small for a growing distributor.
The cost to watch is the cost of moving later. Moving data twice costs you time twice.
How to build a shortlist
- Write down your numbers: users, sales orders per month, sales channels, warehouses, SKUs.
- List the three features you cannot live without, such as forecasting, EDI or a warehouse app.
- Pick three vendors whose published plans fit those numbers. Do not start with ten.
- Ask each for an all-in monthly figure and a one-time figure, in writing.
- Ask each to load a sample of your own items and orders. A demo with demo data proves little.
- Compare the three-year total, not the first month.
Questions to ask every vendor
- What is my all-in monthly price for my number of users, channels, locations and order volume?
- Is that price for annual or monthly billing?
- Which of the features I need are add-ons?
- What does implementation cost, and what does it cover?
- What happens to my price if my orders double?
- What is the renewal price, and how much notice do I need to cancel?
- Can I export all my data at any time?
- Who will I talk to when something breaks?
Write the answers in one table. Compare line by line. For a side-by-side with other options, see our comparison pages.
How Convexity handles pricing
We publish the full price list on one page, including the add-ons, so you do not have to book a call to find the number. The all-in monthly figures there run from $690 for Connect on its own to $2,490 for Optimize with the integrations package and custom modules. Every base plan includes QuickBooks Online and one sales channel. A one-time implementation fee covers data migration, testing every integration with your own orders, and in-person onboarding. We quote it after scoping your catalog, integrations and workflows. We do not promise a fixed saving or return on investment. The best test is your own data: send twelve months of sales and your current stock, and we show which SKUs are overstocked and which may run short.
Frequently asked questions
How much does inventory management software cost?
The three vendors compared here publish plans from $229 to $2,490 a month, and implementation is usually a separate one-time cost. The range depends on users, order volume, sales channels and modules such as forecasting.
Is there free inventory management software?
Yes. For example, Zoho Inventory lists a free plan with a limit of 50 orders a month. Free plans like this fit very small businesses. Check export options so you can move later.
Why is the price on the website not the price I pay?
Entry plans cap users, orders or integrations. Add-ons, extra channels and implementation are often priced separately. Ask for an all-in figure for your own size.
Is annual or monthly billing better?
Annual billing is usually cheaper per month, but it commits you for a year. Convexity, for example, charges 25% more for month-to-month. Choose annual only after a test with your own data.