Inventory management for distributors

Manage orders, stock and purchasing together

When wholesale orders arrive by email and online orders arrive through several channels, keeping stock accurate takes work. Convexity gives sales, purchasing and warehouse teams a shared record of orders, inventory and incoming purchases.

Convexity connects those decisions: what the customer ordered, what stock is committed, what the warehouse needs to handle and what you should buy next. Keep QuickBooks Online for accounting while your team manages inventory and day-to-day operations in Convexity.

Manage wholesale and ecommerce orders in one place

Sell through Shopify, Amazon, Walmart or Faire as well as wholesale accounts and retail? Your customers may order differently, but your team still needs a clear view of the products, prices and stock behind every sale.

See channel orders and wholesale orders together, with customer details, items, quantities and pricing. Use separate wholesale and retail price lists where needed. During onboarding, we set up the connections and stock-update rules for your channels.

From the customer order to the next supplier purchase

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  Manage sales orders: bring customer, delivery, item and pricing details together instead of reassembling each order from emails and spreadsheets.

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  Know what you can promise: see stock on hand, quantities committed to orders and incoming purchases before accepting another order.

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  Coordinate warehouse work: connect receiving and fulfillment records to the orders and stock your office team sees.

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  Plan replenishment: compare demand forecasts, stock and supplier lead times to identify shortages and excess inventory.

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  Prepare purchases: review suggested quantities, adjust the buy and create purchase orders for your suppliers.

Plan replenishment by item and supplier

A stock balance tells you what you have—not whether it will last until the next delivery. Convexity combines demand forecasts with available inventory, incoming purchases and your buying rules so you can review replenishment in one place.

Keep QuickBooks Online for accounting

QuickBooks Online can remain your accounting system. Convexity provides a two-way integration to read connected accounting records and write invoices back, while sales orders, stock and purchasing are managed in Convexity. Sales-order and invoice workflows are separate; your team agrees when an order should become an invoice.

Already using another ERP? You can also scope forecasting and purchasing support alongside your existing ERP when a supported connection is available. We confirm the edition, records and approved writeback actions before rollout.

Create orders and reports through your AI assistant

Connect Claude, ChatGPT or Gemini to Convexity through MCP. Ask which items are understocked, build a report, create items or prepare purchase orders using your business data. The connection gives the AI context for your records and business rules, with actions limited by the access and tools enabled for your team.

See AI order creation, dashboards and supplier workflows

Is Convexity a fit for your distribution business?

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  You are a small or mid-size distributor or product brand selling physical goods through wholesale, retail or ecommerce.

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  Your team spends too much time entering orders, checking stock across systems or assembling purchasing reports.

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  You want to handle more orders with your existing team while reducing avoidable stockouts and excess inventory.

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  You need a team that will work through your pricing, purchasing and fulfillment process with you. Specialist manufacturing, traceability and accounting requirements are assessed separately.

Get implementation help and direct support

You provide your data and explain how the business works. The Convexity team handles data preparation, imports and integration setup, then works through real orders and purchasing decisions with your team during onboarding.

Regular sessions with founders and engineers give you a direct route to the people building the product. We work with your purchasing and order processes, agreeing configuration and any custom development up front. You also get a direct support channel with 24/7 access to human support.